This page contains the policies and guidelines used by the Auckland Art Gallery Toi o Tāmaki to create this website. We hope these are helpful for those using this website and for sharing with others interested in creating websites of a similar nature.
1. Copyright and Privacy
The Privacy Act 1993 seeks
to provide better protection for individual privacy
in relation to the collection, use, access, correction and
disclosure of personal information held by any public and private
sector "agency". This includes the Auckland Art Gallery Toi o
Personal information may be collected only for a lawful purpose
connected with a function or activity of the Auckland Art
Gallery Toi o Tāmaki and only if necessary for that purpose.
Such information must be collected directly from the individual
concerned and that person must be told why the information is
We ask that contributors respect the privacy of others by not
naming them in any supplied text unless that person has given their
Although the portraits of Gottfried Lindauer are out of
copyright, we ask that you treat them respectfully. Any use
of images from this site will involve an iwi permission
When contributing photographs to the site please ensure that you
are the copyright holder or have the permission of the copyright
holder to publish them.
2. Graffiti Within the Visitors' Book
There was graffiti within the historic Visitors' Book featured
on this site. For the purposes of this site we define
'graffiti' as comments or scribbles that are unrelated to a
signature. We are guided by the rules of Auckland City
with respect to expletives and so took the following approach:
- graffiti with expletives was not transcribed but the place on
the page where it occurred contains the word [Graffiti] - in a very
few places we made minor adjustments to the visuals of the
- graffiti without expletives was transcribed in a grey font
followed by the word [Graffiti] - this is in order to distinguish
it from the genuine comments which it often follows
3. Iwi Relationships and Iwi Maps
We have provided iwi relationships for those depicted in the
portraits. These have been arrived at after much research and
we hope that they are correct.
The iwi maps provided on the site reflect our research related
to the name and locations of iwi and hapu at the time the portraits
We welcome your feedback
4. Macron Use Statement
Throughout the site, we have used macrons wherever it is
appropriate. Where we are making a direct quote we write the
words as written i.e. if macrons were used in the original we
include them, if not, we do not. Essays reflect each writer's
Only contributed stories (unlike forum posts, comments or guest
book entries) will be reviewed by a member/s of the Whakamīharo
Lindauer Online Team or their representatives before being
published on the site. We will endeavour to check for any
inappropriate content and may amend text or images where necessary
after consulting with the content provider. Information published
will include the name of the person who supplied it. It is
this person's responsibility to ensure it is accurate and
6. Related Images
Related images illustrate the sitter texts, timeline and
essays. Most of these images are freely available via the
Internet, however, as a courtesy, and in most instances, we have
contacted the provider to ask permission to use them. We
respect the decision each institution makes with respect to
securing iwi permission before publishing in the online environment
and have complied with such protocols.
Permission from descendants is required before an image of
their tupuna is released to the Whakamīharo Lindauer Online
website. This document outlines the protocols we have developed
surrounding the process of obtaining permissions.
1. Guiding Principles
Our guiding principles are informed by Museums Aotearoa's A
Strategy for the Museum Sector in New Zealand (2005) and its
Code of Ethics (2003).
- Museums are the kaitiaki or stewards of collections on behalf
of their communities.
- Iwi are the cultural kaitiaki or stewards of their ancestors
and contribute to the care and management of taonga, and the
knowledge and stories associated with tangible and intangible
natural and cultural heritage.
- There must be iwi involvement in digital initiatives
incorporating heritage collections.
2. Permissions Protocols
Our protocols for obtaining descendant permissions were
developed with the assistance of Haerewa, the Auckland Art Gallery
Toi o Tāmaki's Māori Advisory group.
- Where no descendant has been traced, contact the appropriate
- A te reo Māori speaker should be available to consult with
- Visit or speak to descendants in person to discuss the kaupapa
- A written request should be sent to each descendant or iwi
representative. The documentation should aim to be bilingual and
include a consent form. Full details of the use to which the images
are being put should be supplied.
- Allow space on the consent form for multiple signatories.
- Provide space on the form for comments and feedback.
- Descendants should be invited to share whakapapa information
and to put access restrictions (or embargoes) on this information
should they wish.
- Allow plenty of time for the permissions process as some
descendants will organise hui with whānau to discuss the kaupapa
and gather signatures. Provide support costs as appropriate.
- Consent forms should be securely stored. The names and
addresses of iwi representatives to third parties should not be
supplied without their consent, in accordance with the provisions
of the Privacy Act.
- Further permission should be sought if the portrait images are
to be used for any purpose other than the Lindauer website.
Protocols for Digital
Images for use on the Whakamīharo Lindauer Online website will
be provided by partners and other external sources, as well as
being created by Auckland Art Gallery staff. This document
describes the protocols to be applied when images are provided.
1. Guiding Principles
Our guiding principles are informed by our institution's
experience in digitising our own collection images for online
delivery, and by accepted common practice in transferring or
providing digital images for website use.
- Images are intended for website use.
- Images will be provided at a size larger than will be used
online so that they can be re-sized for final use. Details
from images may be used in some instances.
2. Image Protocols
- Images should be correctly exposed and show good highlight and
- Images should be evenly illuminated without reflections.
- Standard images should be cropped to show the maximum area of
the visible artwork surface, excluding the frame (if a
- If images showing the artworks including their frames are
available they can be supplied as additional documentation.
- Images should be accurate representations of the artworks
depicted. It is preferable to include a greyscale incorporated
alongside the painting within the digital image.
- Images should be no less than 2000 pixels in length on the
- Images in TIFF format are ideal but JPEG files with good
quality/low compression will be acceptable.
- Images must have unique identifiable filenames and be
accompanied by captions or descriptions.
- Images should be supplied on CD.
- Images must be accompanied by permission allowing publication
on the website, or indicate restrictions or conditions of use.
- Images must be accompanied by a credit line acknowledging the
owner of the artwork.
- Images will be stored by the Auckland Art Gallery in a secure
data storage system to ensure both the longevity of the digital
files and appropriately managed access to them.
- Further permission will be sought if the images are to be used
for any purpose other than the Lindauer website.